Events Co-ordinator
This is a full-time six month fixed term role, supporting Bidfoods 2025 Events!
The opportunity:
This is an exciting opportunity to join Bidfood, the largest wholesale food distributor in New Zealand, and play a key role in delivering exceptional events that deliver experiences for our branches, suppliers, and customers to come together.
Supporting the Brand & Events Manager, you’ll handle the day-to-day administration, logistics, communication, and execution of events, including 17 regional Trade Shows—integral to our marketing strategy.
With frequent nationwide travel, this 6 month hands-on role demands strong organizational and communication skills, engaging with stakeholders to ensure seamless event delivery. We’re looking for a proactive, events superstar ready to make an impact in the foodservice community.
Overview of Responsibilities:
Event coordination:
- Plan and execute 17 regional Trade Shows, managing all aspects from pre-event preparation to post-event follow-up, ensuring seamless delivery of each event.
- Prepare and distribute event materials, including invitations, run sheets, promotional content, finalized floor plans, event briefs, and staff rosters.
- Serve as the primary point of contact for branches, suppliers, and customers, providing timely information and support while focusing on assisting branches with event preparation, supplier coordination, and logistics.
- Manage delegate data, RSVPs, supplier registrations, leads, and post-event reporting. Extract and manipulate event performance reports with internal stakeholders.
Digital campaign management:
- Coordinate and schedule all digital event communications, including customer email invitations and updates, social media posts, and MyBidfood content. Ensure consistent execution of the communications plan across all channels.
- Develop, manage and analyse social media content to drive engagement and event attendance.
Onsite event management:
- Travel nationwide to attend all 17 Trade Shows (April–September 2025).
- Be the main point of contact for the branches, suppliers, and customers at the events.
- Oversee onsite activities, address any issues in real time, and ensure all elements are executed flawlessly.
What We're Looking For:
- Highly organized with strong project management abilities.
- Capable of managing multiple tasks independently while meeting deadlines.
- Previous experience in events or a degree in event management is preferred.
- Detail-oriented and compelling communicator with the ability to influence and collaborate with stakeholders
- A team player who thrives on building connections and getting hands-on in projects.
- A passion for food and travel, with a love for creating memorable experiences and events.
If this role sounds like a perfect fit, we’d love to hear from you! We’re on the lookout for a proactive events enthusiast ready to make an impact in 2025 and join our marketing team in the foodservice community.
